The importance of Visitor Management in School Security


The importance of Visitor Management in School Security
by Paul Kazlauskas at Visitor Pass Solutions

To help ensure the safety of your students and staff, we recommend that you badge every visitor to your school. According to Ken Trump, President & CEO of the National School Safety & Security Services"visitor identification should be mandatory in all schools, visitors should be issued a clearly visible identification tag to be worn at all times that they are on school premises."

The most effective and fool-proof way to badge visitors is to implement a visitor management system (VMS). The electronic software tool helps make your school a safer place in many ways:

Visitor management stations act as a visual deterrent to unwanted guests. Having an area near the entrance dedicated to processing visitors don’t just give your school and its security protocol a professional look, it also serves as the first line of defense against guests looking to cause trouble. Visitors with bad intentions are far more likely to pause at the thought of entering a school with a staff member scanning a driver's license into a VMS than they are to be deterred by a simple notebook and pen. By projecting a more secure appearance, a visitor management station can help discourage many unwanted guests from even attempting to enter a school building.

Visitor management systems also have detailed reporting capabilities, making it possible to know when any visitor arrived and departed. A critical feature of a visitor management system is the ability to determine who, exactly, is at your school at any given time. Having these records helps to create an electronic paper trail, enabling school administrators to view who is or was on-site, what time they arrived, where they are going, and more.

Many visitor management systems can connect to online watch lists, which prevent access to certain potential guests. One of the most important parts of keeping a school security is preventing incidents from happening. Proactive security measures help ensure that a school is taking steps to prevent security issues, not just reacting when an incident occurs. Linking to databases such as the National Sex Offender Public Database will help intercept potential trouble at the door before a dangerous person even has the chance to gain access to the building.

Purchasing the visitor management system is just the start. In addition to implementing the tool and providing necessary training for operators and your entire staff, here are some visitor management policy tips to provide additional security:

Now that you understand how a visitor management system will help school security and what security protocols to consider after implementing the system, the task now becomes selecting a software solution to implement.